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ACCESS Corporate
Technologies

620 - 1600 Carling Avenue
Ottawa, Ontario, Canada
K1Z 1G3
Tel: (613) 236-6114
Fax: (613) 236-5552
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Access Corporate Technologies is always looking for resources with the following Personal strengths:

PERSONAL SUITABILITY

  • Persistent
  • Dependable
  • Takes initiative
  • Quick learner
  • Works well with minimal supervision / independently
  • Attention to detail
  • Self starter
  • Solution oriented
  • Professional
  • Being able to work in a fast paced environment
  • Ensure that activities are carried out in a timely and effective manner.
  • Ability to time manage, multi-task, and to schedule and set priorities
  • Ability to work under pressure with tight deadlines thorough, autonomy, dependability and judgment

Administrative Assistant


Bilingual Security Cleared with recent experience working in the Federal Government. Experience in the following areas is required:
  • working in an executive office.
  • managing and maintaining a daily agenda of meetings and activities for senior management
  • providing administrative support services to a team.
  • Attending meetings and taking minutes when requested
  • extracting, analyzing, and preparing information from a financial system.
  • planning, organizing meetings, conferences and teleconferences
  • domestic and international travel arrangements
  • managing and monitoring the flow of information including maintenance of filing systems (or records) and BF systems.
  • routing Ministerial Correspondence and Briefing Notes
  • Gathering information and prepare packages and/or binders for ADM/DG meetings
  • Backup for other administrative staff
  • Coordinating translation requests
  • using computer software applications such as Microsoft Suite (Word, Excel, PowerPoint, Outlook).
  • developing and/or maintaining an electronic and hard copy filing and follow-up system.
  • organizing and drafting correspondence.
  • typing and formatting documents.
  • using a Financial System for managing budget and paying invoices.
Contact us for details

AS- 4/5


Experience working in a Project management environment. Able to perform needs analysis. Client services, understanding client needs. Work closely with the planning and reporting officer to update MS Project schedules and participate in the status meeting and meeting note process. Project updates will come from a variety of sources, including meetings, requests, emails, reports, etc. will also be responsible for following up with project team members at all levels and meeting deadlines. Must be proficient with MS Project at an intermediate level and have experience recording notes, action items and decisions from meetings. should also have experience working in a team environment, possess high attention to detail and be able to communicate effectively both orally and in writing. Judgment, initiative, and bilingualism are also essential traits.

Contact us for details

Clerk

  • Provide administrative support services associated with modern office practices and procedures
  • Operating computerized information systems
  • Maintaining a filing and BF system and processing incoming/outgoing mail
  • General office practices and procedures
  • Practices and procedures related to mail and records management
  • Maintain a follow-up for correspondence
  • Create and maintain and update records and files
Contact us for details

Accounting/Finance Clerk


Bilingual Security Cleared with recent experience working in the Federal Government. Experience in the following areas is required:
  • Post secondary education in the accounting field,
  • Operational accounting experience including knowledge of accounts payables, analysis, financial statements according to Treasury Board regulations and policies
  • Ability to assess federal government financial processes and make recommendations for improvement
  • Knowledge of basic accounting theories and practices
  • Experience in budget administration
  • Reconcile financial reports and prepare and adjusting entries
  • Experience in general bookkeeping
  • Inventory control
  • Assisting in preparation of financial statements and management reports
  • Providing customer service
  • Using software for word processing, spreadsheets, presentations, databases, email and Internet browsing. (Eg. SAP, IFMS, IMS, Excel)
  • Liaise with suppliers and other government departments to ensure the accuracy of accounts and financial transactions.
Contact us for details

Switchboard/Receptionist


Receptionist - Greets visitors, handles incoming calls and performs general administrative duties. Also may assist other administrative staff with overflow work, including word processing, data entry and internet research tasks.

Switchboard Operator - Places, receives and routes a high volume of calls through an electric switchboard. Supplies information to callers, relays messages and announces visitors.

Contact us for details

Data Entry


  • Numeric
  • Alpha
  • Alpha-numeric
  • The capacity to use computer technology to ensure a high level of efficiency in accomplishing work.
  • Verification and accuracy: the ability to ensure that information is complete and accurate and that errors are corrected and to follow through on the details of task completion.
  • Carefully attends to details
  • Quickly locates errors in the display or transcription of information and takes action to correct them.
  • Openly addresses problems and concerns as they occur.
Contact us for details

Library Technician


  • Must have graduated in a discipline relevant to Library studies
  • Comprehensive knowledge of practices affecting a library
  • Know and understand the rules, methods, techniques and practices associated with cataloguing, classifying materials and source referencing
Contact us for details

ATIP Clerk


Duties
  • Establish the types of requests received under the Access to Information Act and/or the Privacy Act (i.e. formal, informal, opinion, consultation, media, and MP requests); Register information into ATIP Flow;
  • acknowledge formal requests and process application fees;
  • create, maintain, update, and close hard copy and ATIP Flow requests;
  • conduct database/hard copy searches and retrieve and compile information; communicate with senior management, the Offices of Primary Interest (OPIs), the Offices of the Information and the Privacy Commissioners, intra- and interdepartmental officials, regional offices, and other government and non-government organizations and agencies;
  • electronically amend wording of memoranda and letters created by ATIP Flow in order to reflect each request;
  • coordinate Heads-Up by maintaining hard copy and electronic bring forward (BF) system,
  • closely following the status of records and draft responses sent for approvals (Heads-Up), and ensuring conformance to assigned due dates;
  • process diverse quantities of records by paginating, photocopying, and operating positive/negative copier;
  • verifying printed matter with original severed records; update requests to reflect extensions when justification is warranted, such as the amount and number of records OPIs must search for and compile; forward responses (including cover letter, relevant acts and final severed records) to requesters by courier/registered mail within 30 days from the date complete requests are received and by the due dates assigned by ATIP Flow; provide various reports, created on ATIP Flow, to the ATIP Coordinator and Officer, including weekly status reports; provide monthly CAIR (Coordination of Access to Information Requests) system report updates to the Treasury Board Secretariat; and respond to requests received from investigative bodies (i.e. Canada Revenue Agency).
Qualifications
  • Must have experience working with ATIPflow and ATIP Image
  • Previous work experience processing requests related to the Access to Information Act and/or the Privacy Act.
  • Searches indices and files for information holdings pertinent to the discovery of documents (litigation) and Access to Information and Privacy (ATIP) requests.
  • Findings of analysis of indices and information holdings content are provided to departmental clients to respond, within prescribed deadlines, to discovery of documents requests to support government's position on cases before the Court, and to provide information requested by the public under the Access to Information and Privacy legislation.
  • Responds to verbal and written enquiries and requests for documents and files (current and archived) from clients. This information is required by the clients to assist them in the conduct of their daily business and activities, and supports their decision-making process.
  • Provides assistant in any filing and photocopying documents in Alphabetic and Numerical order.
Contact us for details

If you are interested in submitting your resume for any of these opportunities, please send it to careers@accesscorp.ca

or Fax to (613) 236-5552

For more information contact Carolina Cantaderio at 613-236-6114 ext. 2279

 



Access Corporate Technologies is an Equal Opportunity Employer


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